|
|
||||||||
|
|
||||||||
|
|
||||||||
|
|
|
|
|
|
|
|
|
|
|
|
|
Minutes of the biennial meeting of the Charlotte Hall School Alumni Association held October 7, 2006. The meeting of the Alumni
Association was called to order at Approval of the Minutes: The minutes of the 1. Treasurer’s
Report: As of 2. Standing Committee Reports:
(a) (b) Researching and contacting classmates to encourage their active membership in the association and their attendance at the reunion was very successful. (c) The dues promotion, including an ”Invoice” in the reunion mailing proved very successful.
a) Thank you’s to Bernard and Shirley Bailey for the luncheon at his home for all alumni. 70 people attended. b) The Dinner held at the c) Jim recognized and thanked the members of the reunion committee for their efforts on behalf of the alumni association and the fabulous reunion they provided. d) Jim further recognized Bernard and Shirley Bailey for the luncheon reception held Friday at their home. The model of the “Samuel M. Bailey” an oyster buy boat that was presented to Bernard & Shirley as well as a memory quilt created by Loretta Eklund were acknowledged. Donations to help defray the cost of the model were solicited. e) The reunion statistics are as follows: Friday luncheon as the Bailey’s: 70 attendees; Friday night dinner at the Paul Hall Center, 67 attendees; Saturday reunion at the White House – 146 registered to attend; Business meeting and Alumni dinner at the Mechanicsville Fire Hall – 130 registered. f) Jim then auctioned off a memory quilt, created by Loretta Eklund, which sold to Ronald A. Pullen for $800.00
3. Special Committee Reports: a. Constitution and By-Laws: Laurence Gerber; Deferred until New Business section of the meeting. b. Fund
Raising Committee – 1. Commemorative mugs will be sold at a price of $7.00; an embroidered hat will be sold for $15.00 and if you buy both the price will be $20.00. Note cards will be sold in packs of 25 with envelopes for $15.00 and 2 packs with envelopes for $25.00. 2. An oil painting of the front gate has been loaned to the alumni association to be used to create lithograph prints of the painting for sale as a fund raiser. Pricing and delivery date is pending. 4. Report of the President – a. Mr. Chambers reported on the state of the alumni association and the events that have occurred since the last biennial meeting in October, 2004. A copy of the report is attached. b. Carlyle
Lancaster, president of the 5. Old
Business: a. Taps
List presentation – b. CHSAA Charter status – Mr. Chambers reported that our corporate charter as a non profit corporation has been reinstated and is currently active. 6. New Business: a. Resolutions for changes to the constitution and by-laws were presents as follows (copies are attached): 1.
Removal of Article II, Objective #4, re-establishment
of 2.
Attendance policy for Alumni Association 3. Removal of the Endowment Committee: Passed by a voice vote. b. Election
of 1. The following current board members were presented for re-election. All were re-elected by a voice vote. 1. Reginald B. Chambers 2. Elliott Burch, Jr. 3. John F. Gardiner 4.
5.
J. 6.
7.
2. The following five nominees were presented to fill current vacancies on the board. They were elected by a voice vote. 1. Carlyle Lancaster (Class of 1968) 2. John Drury (Class of 1961 ) 3. Benjamin Bollinger (Class of 1960 ) 4. William Burroughs (Class of 1960 ) 5. Mark S. Glashkow (Class of 1971) 7. Adjournment: a. Ernie
Green moved that the meeting be adjourned; the motion was seconded by Charles
Reithmeyer and passed by a voice vote.
Mr. Chambers adjourned the
meeting at Respectfully Submitted
Gerald G. Newell, Secretary Attachments: Addendum 1 Treasurer’s Report C.H.M.A. ALUMNI TREASURER’S REPORT CHECKING ACCOUNT Balance as of September 10, 2006 $ 5,890.61 Deposits: September 10, 2006 to October 4, 2006 + 4,785.00 $ 10,675.61 Less Disbursements: Ck #435 J. (Reimbursement for Postage) Ck #436 J. (Reimbursement for Postage) Ck #437 Printing Press -342.30 Ck #438 Life Touch Studios -100.00 Ck #439 (Reimburse Printing/Reg. Process 2006 $
510.94 Balance
as of
Respectfully submitted, Sonny Burch Treasurer |
|
Addendum II Presidents Report Report of the President 10/7/06 Another two years has passed since our last general meeting. I believe much has been accomplished within the association in this time lapse. The board has managed to organize the large database of the membership listing, consolidating the many fragments of information accumulated over the past years to create one master list that has been applied to the association website whereas it can be updated in real time and accessible to the broad membership, their friends and family. Presently there is an ongoing process of updating this accumulated list with names acquired from Dr. Guythers CHS attendance list in his book, “CHS” and past CHS yearbooks. With these recent efforts the board expects to have a complete CHS attendee list before the end of 2006 with as much current information then since the closing of the school. With this in mind, the board requests the membership body to embark on personal research utilizing the website database in contacting their classmates or remaining family, whatever the case, to make and keep this information as current as possible. You can research the website database by class, or individual and obtain all the current information to see what needs to be updated for that particular class year or attendee. We have even factored in school attendees that attended for partial or non senior years and projected the year that they would have graduated, including beyond the schools’ closing. If you have the time, a little internet research at home or at the public library can be rewarding with long forgotten memories and friendships. If you are like me, and I suspect most of you are, Charlotte Hall School holds many fond memories and friendships from a time in my life that formulated who I am today, my standards, my views on life and others around me and yes, how I make my bed and fold my towels. Who can forget marching down the school road, in company formation, rifle in hand, listening to someone squawk out a near obscene cadence, wondering what the next marching command will be, while thinking about the ton of homework yet to be done, what their going to try and pass off as food to us tonight, has Col. Sothoron left for home yet, wish I was a day hop, oh yeah we get out of school a whole month before public schools do. I’ll bet there are more than a handful of you that would like to go back to that time frame if only for a day to re-taste what made us a Charlotte Hall Cadet for life. Why not do that by contacting your old classmates? In closing, I want to thank my fellow board members for their efforts in keeping the school spirit alive in our quarterly meetings and throughout the years. We actually do accomplish an agenda amidst the reminiscing of time’s past. A special thanks to the Charlotte Hall Veterans Home organization for the use of our old school facilities and the upkeep that they provide for the White House building. We are looking forward to the restoration efforts that will be performed on this historic and memorable building, Aside from the entrance gate, this is the only remaining physical memory point of our school and we appreciate the affordance of its use for our alumni reunion. |
|
Addendum III Resolutions P. 0. CHARLOTTE HALL, MD. 20622 RESOLUTION I WHEREAS, Charlotte Hall School
WHEREAS, the By-Laws
establishes the manner of establishment, as well as the make-up of the WHEREAS, Article 3, Section
301., RESOLVED, By the Charlotte
Hall Alumni Association in regular meeting at the Mechanicsville Volunteer
Fire Hall on WHEREAS, Charlotte Hall School
Alumni Association WHEREAS, the board realizes that this idea is not at the present time something we can accomplish with the current finds, or even anticipated finds, in the foreseeable future, and WHEREAS, the current Constitution and By-Laws, Article II: Objectives: # 4 calls for this as an objective of the association; now, therefore, be it RESOLVED, By the Charlotte
Hall School Alumni Association in regular meeting at Mechanicsville Volunteer
Fire Hall on RESOLUTION III WHEREAS, Charlotte Hall School
Alumni Association WHEREAS, the board established and endowment fund to promote such an endeavor and raise monies for that purpose in the future, and WHEREAS, the current Constitution and By-Laws, Article 5: Committees, Section 5.01 Standing Committees, (b) Endowment has provided for such , no be it therefore RESOLVED, By the Charlotte Hall School Alumni Association in regular meeting at Mechanicsville Volunteer Fire Hall on October 7, 2006, that Article 5: Committees, Section 5.01 Standing Committees, (b) Endowment be eliminated and the remaining committees be re-lettered to show the change. |
